Inviting Outside Contributors to a Dropbox

If your dropbox configuration allows it, you can also click the Invite Outside Submitter link to send an invitation to a user not using IBM Aspera Faspex.

You must complete the following fields to invite an outside submitter to the dropbox:

Field	Description
Email Address	The outside submitter's email address (this is where the invitation will be sent).
Submission link expires	After one successful upload: The outside submitter can only submit one package. On a specific date: The outside submitter has until the date selected to submit to the dropbox. Never: The link will work as long as the dropbox exists, or until the outside submitter is removed from the dropbox. Warning: When outside submitters are invited to access a dropbox, they are not prevented from sharing the upload link with others. Aspera records the IP address used to submit packages; however, Faspex cannot verify that the person who is using the link is actually the intended invitee. If this is a concern to your organization, then you can identify one of two security options when sending an invitation to an outside submitter: the submission link expires after one successful upload COMPLETION or the submission link expires on a specific date. Note that for the case of expiration after the completion of a successful upload, it is possible for an outside submitter to initiate parallel uploads using a single link; thereby submitting multiple packages.

Field

Description

Email Address

The outside submitter's email address (this is where the invitation will be sent).

Submission link expires

After one successful upload: The outside submitter can only submit one package.
On a specific date: The outside submitter has until the date selected to submit to the dropbox.
Never: The link will work as long as the dropbox exists, or until the outside submitter is removed from the dropbox.

Warning: When outside submitters are invited to access a dropbox, they are not prevented from sharing the upload link with others. Aspera records the IP address used to submit packages; however, Faspex cannot verify that the person who is using the link is actually the intended invitee. If this is a concern to your organization, then you can identify one of two security options when sending an invitation to an outside submitter: the submission link expires after one successful upload COMPLETION or the submission link expires on a specific date. Note that for the case of expiration after the completion of a successful upload, it is possible for an outside submitter to initiate parallel uploads using a single link; thereby submitting multiple packages.

Click Save (sends invitation email) to complete this process.

Note: After inviting an outside submitter, you can view the upload access URL, as well as resend the invitation. To do so, select the Workgroups tab in the Faspex menu, then click the down arrow button next to the corresponding dropbox. Select Edit Dropbox from the list. Then, on the Editing Dropbox page, scroll down to the see access URL and resend invitation links in the invited user's row.