Sending a New Package

When a local transfer is initiated, IBM Aspera Faspex prompts IBM Aspera Connect to start a session. You must allow the Connect to run in order to send packages with Faspex.
Note: Remote transfers do not prompt the Connect.
  1. Go to New Package.
    Note: If the New Package button opens a drop-down menu, choose Normal Package. Other options send packages to your dropboxes. For more information about dropboxes, see Working with Dropboxes.
  2. Specify package recipients in the following fields:
    Enter the package recipients on the To line. A recipient can be any one of the following:
    • A Faspex account name.
    • The email address of an external user (if this is permitted for your account). For more information on sending to external users, see Allowing Users to Send to External Email Addresses.
    • A workgroup name, which begins with an asterisk (*).
    • A name of a distribution list.
    Note: Valid delimiters when entering multiple recipients are commas (,) and semi-colons (;).

    You can also add recipients from your contact list by clicking the button. The contact list shows the Faspex users, workgroups, and distribution lists you can access.

    If you are permitted to send packages to external email addresses, Faspex saves the external email address to your contact list when you send files to a new address. To remove an email address from your contact list, go to Account > Edit Contacts.

    Note: For recipient fields, Faspex automatically converts email address to existing Faspex users with the corresponding email addresses. For more information, see Package Recipient Expansion by Email Address.
  3. If you want to send packages as a BCC (blind carbon-copy), click Show Private Recipients and enter Faspex account names, external email addresses (if allowed), or distribution lists in the To (private) field.
  4. Specify recipients of CC notifications in the following fields:
    Option Description
    CC Upload

    You can notify others when packages are uploaded by enabling this field and entering Faspex account names or email addresses.

    You cannot enter workgroups in these fields. To hide CC options, click Hide CC.

    CC Download

    You can notify others when packages are downloaded by enabling this field and entering Faspex account names or email addresses.

    You cannot enter workgroups in these fields. To hide CC options, click Hide CC.

    CC Receipt

    If your account has Allow editing of receipt addresses on package creation enabled, you can add Faspex users or email address to the CC Receipt list. These users and email addresses receive the same notifications as the package sender regarding this transfer.

    If an admin has included CC Receipt recipients for your account, the CC Receipt field is auto-populated with those accounts and emails. If allowed to edit, you can modify that list.

    Note: Valid delimiters when entering multiple recipients are commas (,) and semi-colons (;).

    Admins can configure CC notification templates by going to Server > Notifications. For additional information, see "Notifications".

  5. Enter a package title.
  6. Fill out custom metadata fields added by the admin.
    Faspex allows the admin to add custom metadata fields to the New Package form. For more information on custom metadata, see Faspex Metadata.
  7. Schedule package delivery by selecting a Release Policy option.
    Faspex users can specify when uploaded packages are delivered. External submitters do not have this option. The following three policies are available:
    • Release Now: Deliver the package as soon as it is uploaded (default).
    • Release Later - Set Date Now: Delay delivery and set a delivery time. Click in the Release Date text box to open the date and time setting popup.
    • Release Later - Set Date Later: Delay delivery and set a delivery time later. Packages that are created with this option are listed in Pending Packages with the option to Set now under Send Date.

    Delayed delivery can be used to stagger package delivery, moderating the load on the Faspex server if there are many recipients, or to prepare the package but wait to deliver until the desired release date.

    Packages that are created with a Release Later option are listed on the Pending page. The send date or Set now is listed in the Send Date column. You can edit the send date by clicking on it. For more information, see Managing Pending Packages.

  8. If enabled by an admin, and if you want to secure your packages, enable the encryption-at-rest feature for this transfer.
    Select Use encryption-at-rest to encrypt the package's contents on the server. If enabled, recipients are required to decrypt the package with a password to access its contents. For more information about encryption, see Configuring Security Settings.
  9. If enabled by an admin, set package expirations for the package.
    Select from one of the following auto-deletion rules:
    • Do nothing: Do not auto-delete after the package is downloaded.
    • Delete files after any recipient downloads all files: Delete after any recipient downloads all files in the package once.
      Important: When this option is selected, a forwarded package can be potentially deleted before the original recipient has downloaded it. Thus, proceed with caution when selecting this option.
    • Delete files after all recipients download all files: Delete if all files in the package have been downloaded by all recipients.
    For more information about package expiration, see Changing the Package Directory.
  10. Select your content source if your Faspex account is allowed to create packages from remote sources.
    Select your content source from the Source drop-down list. For example, select whether to create a package from files on your local computer, another computer, or cloud storage.
    Important: Outside submitters are not be able to create packages from remote sources.
  11. Select content to include in your package.
    • Browse for files: Upload specified files to Faspex.
    • Browse for folders: Upload specified folders to Faspex.
    • Drag-and-drop: Drag files and folders to the browser to upload files. 1
  12. Click Send Package when you are finished.

Depending on your Package Storage settings, file packages sent from Faspex are either stored on the server for a specified duration or until they are manually deleted. You can find your sent packages by going to the tab Sent in the Faspex menu.

You can shorten the list of packages by archiving or deleting packages. If the option is available, click the Delete button or the Archive button. To locate archived packages, click View Full History.
Note: Only global admins and workgroup admins can archive packages. Regular workgroup members cannot archive packages.
1 The drag-and-drop capability is not supported on some platforms. See Drag-and-Drop Support