Sending Packages to a Workgroup

If you are an IBM Aspera Faspex workgroup member and have been assigned the proper permissions, follow the steps below to send a package to the workgroup.

  1. Select New Package and select the dropbox you wish to send a package to from the drop-down menu.
    Selecting Normal Package takes you to the New Package form. For more information on sending a normal package, see Sending a New Package.
    Note: If the New Package button does not open a drop-down menu, you do not have permissoin to send to any dropboxes. If you don't see the New Package button at all, your account does not have permission to send users or to dropboxes.
  2. Specify package recipients.
    Enter your package recipients. Workgroup names are preceded by an asterisk (*).

    You can also choose recipients from your contact list. To view your contact list, click the button. The contact list shows your Faspex users, workgroups, and distribution lists. If you are permitted to send packages to external email addresses, Faspex also saves the email address to your contact list when you send files to a new address. To remove an email address from your contact list, go to Account >Edit Contacts.

  3. If you want to send packages as a BCC (blind carbon-copy), click Show Private Recipients and enter Faspex account names, external email addresses (if allowed), or distribution lists in the To (private) field.
  4. Specify recipients of CC notifications in the following fields:
    Option Description
    CC Upload

    You can notify others when packages are uploaded by enabling this field and entering Faspex account names or email addresses.

    You cannot enter workgroups in these fields. To hide CC options, click Hide CC.

    CC Download

    You can notify others when packages are downloaded by enabling this field and entering Faspex account names or email addresses.

    You cannot enter workgroups in these fields. To hide CC options, click Hide CC.

    CC Receipt

    If your account has Allow editing of receipt addresses on package creation enabled, you can add Faspex users or email address to the CC Receipt list. These users and email addresses receive the same notifications as the package sender regarding this transfer.

    If an admin has included CC Receipt recipients for your account, the CC Receipt field is auto-populated with those accounts and emails. If allowed to edit, you can modify that list.
    Note: Valid delimiters when entering multiple recipients are commas (,) and semi-colons (;).

    Admins can configure CC notification templates by going to Server > Notifications. For additional information, see "Notifications".

  5. Enter a package title.
  6. Fill out custom metadata fields added by the admin.
    Faspex allows the admin to add custom metadata fields to the New Package form. For more information on custom metadata, see Faspex Metadata.
  7. If enabled by an admin, and if you want to secure your packages, enable the encryption-at-rest feature for this transfer.
    Select Use encryption-at-rest to encrypt the package's contents on the server. If enabled, recipients are required to decrypt the package with a password to access its contents. For more information about encryption, see Configuring Security Settings.
  8. Select your content source if your Faspex account is allowed to create packages from remote sources.
    Select your content source from the Source drop-down list. For example, select whether to create a package from files on your local computer, another computer, or cloud storage.
    Important: Outside submitters are not be able to create packages from remote sources.
  9. Select content to include in your package.
    • Browse for files: Upload specified files to Faspex.
    • Browse for folders: Upload specified folders to Faspex.
    • Drag-and-drop: Drag files and folders to the browser to upload files. 1
  10. Click Send Package when you are finished.
1 The drag-and-drop capability is not supported on some platforms. See Drag-and-Drop Support