Sending

This section demonstrates how to send a Faspex package using the Aspera Add-in.
Note: The screenshots in this example are from a Windows 7 system with Office 2007. Your screens may look slightly different depending on your environment.
  1. Identify your default account for sending Faspex packages.
    Before creating a new email, go to Aspera Transfer Settings > Aspera Add-In Default Account and select your default Faspex account for sending new messages.
    Note: If you only have one account set up in the Aspera Add-in, it will automatically be the default account for sending Faspex packages.
  2. Create a new email message in Microsoft Outlook by going to New > Mail Message in Outlook's main window.

    A new message window appears.

  3. Confirm your Aspera message- and attachment-transfer settings.

    Click Aspera Accounts to confirm your message- and attachment-transfer settings. Here, you have two options:

    • Automatic: The Aspera Add-in will automatically follow the default rules according to your Account Settings.
      If all of the following are true for your email message, it is sent through Outlook's default transfer protocol:
      • Does not contain folder attachments.
      • Does not contain file extensions identified as being Faspex-specific.
      • Has a total attachment size below the configured threshold

      Otherwise, the message and its attachments are sent through the default Faspex account (as set in Step #1, above).

    • One-time settings: You can override the Aspera Add-in's default/automatic rules and send your message by means of Outlook Send/Receive or through a configured Faspex account. (See Account Credentials.)

  4. Select the content to transfer.

    Click the Microsoft Outlook attachment icon (paper clip); or go to the Ribbon and select Aspera > Attach Folder.

    Browse for the folder or file attachment.

    If the content you want to transfer is a file or files (rather than a folder), you can also drag-and-drop into the email message to attach them.1

    After selecting an item, it is listed as an attachment in your message draft.

  5. Click Send.
    This sends your email message and initiates the transfer.
  6. If a dialog box appears, requesting that you confirm the attempt to initiate the transfer, click Allow.

    To avoid seeing this message in the future, select Use my choice for all transfers with this host.

  7. [If enabled] Enter a passphrase to encrypt your content on the remote server.

    If content protection has been enabled for your account and the remote server, you are prompted at this point for a passphrase to encrypt your file(s). Your recipient must then input the same passphrase to decrypt the protected files.

  8. Monitor your transfer using Connect.

    Microsoft Outlook connects to your configured Faspex transfer server and attempts to transfer your package. As the package is transferring, the Transfers window appears. For additional information on the functions available from this window, see Monitoring Transfers.

    As the package is transferring, your recipient receives an email notification.

  9. The recipient is alerted to download the package.

    Once the package has finished transferring, your recipient receives a notification with retrieval instructions.