In IBM Aspera Faspex, you can use workgroups to determine how the
users in a group transfer files and to whom the users can send packages to. Administrators and
managers can set up workgroups, but workgroup administrators cannot create workgroups.
Workgroup administrators manage specific workgroups according to the permissions set in that
workgroup.
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To create a workgroup, go to Workgroups from the menu. Select
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Enter a workgroup name and a description of the workgroup.
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Choose your workgroup's inbox destination. This is the location where packages sent to
the workgroup are stored.
- Server default: Use the node and directory set by the administrator as the server
default.
- Custom: Choose from the list of local and remote nodes and the directory on your
chosen node.
When selecting a
Custom inbox destination, note the following:
- Only Faspex administrators can set the location
of a workgroup inbox. Workgroup administrators do not have this power.
- Incoming packages are stored in two locations: the custom location and the server
default location. When packages are deleted from the default location through the
Web UI, they are not automatically removed from the custom location.
- Packages are never deleted from a custom workgroup inbox if it is different from
the default inbox. Settings for automatic deletion of packages when they are
downloaded or when they expire do not apply.
- Even if symbolic links are enabled for a storage location, packages sent to a
workgroup or dropbox with a custom inbox will not be symbolic links. The default
inbox location contains symbolic links, but custom inboxes contain actual files.
- Optional:
Enable file relay.
File relay enables you to forward all packages sent to a workgroup or dropbox to
multiple remote destinations. When you create or modify a workgroup or dropbox, you can
select multiple file relay destinations. You can also specify for each destination
whether override is enabled and the list of users to be notified.
All packages sent to this workgroup or dropbox are uploaded to the local Faspex server.
They are then relayed to a custom inbox (if set up), preserving directory structures,
and then sent to remote destinations without any directory structures.
Note: If a custom inbox and a remote destination are used at the same time, files are
relayed to both synchronously. The custom inbox shows the transfer status until the
transfer succeeds. After that, the status to the remote destination is displayed.
However, if the transfer to the custom inbox fails, the custom inbox shows an error, and
the status of the transfer to the remote destination is not available.
In the section, you can use the Relay Started CC email
template to notify users when package forwarding is started, a Relay Finished
CC email template to let users know when package forwarding is completed,
and a Relay Error CC email template to notify users when package
forwarding has failed. For details see Configuring Email Notifications.
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Set workgroup permissions for sending packages to the workgroup.
- Open: Anyone can send to this workgroup
- Private: Only members can send to this workgroup
- Moderated: Only the workgroup admin can send to this
workgroup
- Restricted: No one can send to this workgroup
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Set workgroup permissions for workgroup members sending packages to each other.
- Full: Members granted permission to see and send to each
other
- Workgroup admins only: Members granted permission to see and
send to workgroup admins
- Restricted: Only workgroup admins granted permission to
see and send to individual members of the workgroup
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Set permissions for workgroup admins.
You can give workgroup admins permission to take the following actions:
- Add existing Faspex users to the workgroup and remove workgroup members as long as
they are not workgroup administrators.
- Create new users as members of this workgroup and edit, delete, or remove them after
their creation.
- Add or remove directory service groups as members of this workgroup.
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Click Create.
Your new workgroup should now be listed on the Workgroups page
along with any other existing dropboxes or workgroups.