Managing Groups in an Organization

Note: You must be a system admin or an organization admin to perform these operations.

You can manage groups in an organization from the Groups tab in a organization's Settings page. Groups are divided into two categories:

  • Available Groups: Available groups are groups that an organization admin can directly authorize to a project or share in the organization.
  • Authorized Groups: Authorized groups are groups that are part of the organization through being an admin group or through having authorization to this project or a share of the project.
You can filter authorized groups into four categories:
Filter Description
All All authorized groups of the organization, including:
  • Admin groups of the organization
  • Groups that are part of a team that is authorized to the organization
  • Groups that are authorized to a project or share in the organization
Admins Admin groups of the organization
Through Teams Groups that are part of a team that is authorized to the organization
Through Projects Groups that are authorized to a project in the organization
Through Shares Groups that are authorized to a share in the organization

Make a Group Available to the Organization

An available group is a group that an organization admin can directly authorize to a project or share in the organization. If you are an organization admin with "see all" privileges enabled for users, you can make groups outside of the organization available to other organization admins in this organization. If you do not have "see all" privileges, you are not able to add other groups to the Available Groups list.
  1. Click the Available Groups link and click click Add.
  2. Select a group from the list of groups. You are redirected to the group's authorizations page.
  3. Click Grant availability > Create.
The group is now available to the organization. To remove this group from the available groups list, click Revoke availability.

Make a Group of Users Admins of the Organization

An organization admin is a user account that has been given admin rights to an organization. Shares system admins can assign organization admin rights to a user account by enabling the them under that user's record.

  1. Select the Admins filter and click Authorize.
  2. Select a group from the list. You are directed to the group's authorizations page.
  3. Click Grant administrator privileges.
  4. Specify admin privileges:
    Note: If you are an organization admin and you have "see all" privileges enabled for nodes or users, you can specify "see all" privileges for users you are authorizing as admins as long as you have privileges for that type.
    Option No Yes
    Can see all nodes The users in the group can see all nodes in the system, including nodes outside of this organization The users in the group can only see nodes that are in the organization
    Note: When a user in this group grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.
    Can see all users The users in the group can see all users in the system, including users outside of this organization The users in the group can only see users that are in the organization
    Note: When a user in this group grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.
  5. Click Create.
The group is now available to the organization. Click Modify administrator privileges to Edit the admin group's privileges or Remove the group completely.

Viewing an Organization Group's Project Authorizations

To see a group's authorizations, select a user from any filtered list.
The group authorizations page shows the group name and its account type in the organization. The group type is determined by how the group has access to this organization. Account types include:
  • Organization Administrator Group: The group is an admin group of the organization or an admin group of a project in the organization
  • Organization Group: The group is authorized to a project or share in the organization
The group authorizations page also shows the group's project authorizations in the Project Authorizations table:
Column Description
Project Name of the project
Authorization Type of authorization
Available to Project Whether this group is available to the project
Project Administrator Whether this group is an admin group of the project

For more information on permissions, see Shares Terms and Concepts.

Click on a project to see this group's project permissions and shares authorizations for that project.