Managing Users in an Organization

Note: You must be a system admin or an organization admin to perform these operations.
You can manage users in an organization from the Users tab in an organization's Settings page. Users are divided into two categories:
  • Available Users: Available users are users that an organization admin can directly authorize to a project or share in the organization.
  • Authorized Users: Authorized users are users that are part of the organization through being an admin or through having authorization to this organization or a group, project, or share of the organization.
You can filter authorized users into six categories:
Filter Description
All All authorized users of the organization, including:
  • Admins of the organization
  • Users that are part of a group or team that has administrative privileges to the organization
  • Users that are authorized to a project or share in the organization
Admins Users who are admins of the organization
Through Groups Users that are part of a group that has administrative privileges to the organization
Through Teams Users that are part of a team that has administrative privileges to the organization
Through Projects Users that are authorized to a project in the organization
Through Shares Users that are authorized to a share in the organization

Make a User Available to the Organization

An available user is a user that an organization admin can directly authorize to a project or share in the organization. If you are an organization admin with "see all" privileges enabled for users, you can make users outside of the organization available to other organization admins in this organization. If you do not have "see all" privileges, you are not able to add other users to the Available Users list.
  1. Click the Available Users link and click click Add.
  2. Select a user from the list of users. You are redirected to the user account's authorizations page.
  3. Click Grant availability > Create.
The user is now available to the organization. To remove this user from the available users list, click Revoke availability.

Make a User an Admin of the Organization

An organization admin is a user account that has been given admin rights to an organization. Shares system admins can assign organization admin rights to a user account by enabling the them under that user's record.

Note: Unless given "see all" privileges, organization admins can only authorize users that are made available to the organization.
  1. Select the Admins filter and click Authorize.
  2. Select a user from the list. You are directed to the user account's authorizations page.
  3. Click Grant administrator privileges.
  4. Specify admin privileges:
    Note: If you are an organization admin and you have "see all" privileges enabled for nodes or users, you can specify "see all" privileges for users you are authorizing as admins as long as you have privileges for that type.
    Option No Yes
    Can see all nodes This admin user can see all nodes in the system, including nodes outside of this organization This admin user can only see nodes that are in the organization.
    Note: When this user grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.
    Can see all users This admin user can see all users in the system, including users outside of this organization This admin user can only see users that are in the organization
    Note: When this user grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.
  5. Click Create.
The user is now available to the organization. Click Modify administrator privileges to Edit the admin user's privileges or Remove the user completely.

Viewing an Organization User's Authorizations

To see a user's authorizations, select a user from any filtered list.
The user authorizations page shows the user's project authorizations in the Project Authorizations table:
Column Description
Project Name of the project
Authorization Type of authorization
Available to Project Whether this user is available to the project
Project Administrator Whether this user is an admin of the project

For more information on permissions, see Shares Terms and Concepts.

Click on a project to see this user's project permissions and shares authorizations for that project.