Managing Groups in a Project

Note: You must be a system admin, an organization admin, or a project admin to perform these operations.
You can manage groups in a project from the Groups tab in a project's Settings page. Groups are divided into two categories:
  • Available Groups: Available groups are groups that a project admin can directly authorize to a share in the organization.
  • Authorized Groups: Authorized groups are groups that are part of a project through being an admin group or through having authorization to this project or a share of the project.
You can filter authorized groups into five categories:
Filter Description
All All groups of the project, including:
  • Groups that are authorized to the project
  • Admins of the project
  • Groups that are part of a team that is authorized to the project
  • Groups that are authorized to a share in the project
Admins Groups who are admins of the project
Authorized Groups that are authorized to the project with specified content permissions
Through Teams Groups that are part of a team authorized to the project
Through Shares Groups that are authorized to a share in the project

Make a Group Available to the Project

An available group is a group that a project admin can directly authorize to a share in the project. If you are a project admin with "see all" privileges enabled for users, you can make groups outside of the organization available to other project admins in this organization. If you do not have "see all" privileges, you are not able to add other groups to the Available Groups list.
  1. Click the Available Groups link and click click Add.
  2. Select a group from the list of groups. You are redirected to the group's authorizations page.
  3. Click Grant availability > Create.
The group is now available to the project. To remove this group from the available groups list, click Revoke availability.

Authorizing a Group to the Project

An authorized group is a group that has specific content permissions for the project.
  1. Select the Authorized filter and click Authorize.
  2. Select a group from the list. You are redirected to the group's authorizations page.
  3. Click Grant authorization and set content permissions for the group.

    You can give the following permissions:

    • Delete
    • Download
    • Make Folder
    • Rename
    • Upload
    • View

    For more information on content permissions, see Shares Terms and Concepts.

  4. Click Create.
The group is now authorized to the project. Click Modify authorization to Edit the group's content permissions or Remove the group completely.

Make a Group of Users Admins of the Project

A project admin is a user account that has been given admin rights to a project. Shares system admins and organization admins can assign project admin rights to a user account by enabling the user's privilages within that project’s settings.
  1. Select the Admins filter and click Authorize.
  2. Select a group from the list. You are directed to the group's authorizations page.
  3. Click Grant administrator privileges.
  4. Specify admin privileges:
    Note: If you are a project admin and you have "see all" privileges enabled for nodes or users, you can specify "see all" privileges for users you are authorizing as admins as long as you have privileges for that type.
    Option No Yes
    Can see all nodes The users in the group can see all nodes in the system, including nodes outside of this project The users in the group can only see nodes that are in the project
    Note: When a user in this group grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.
    Can see all users The users in the group can see all users in the system, including users outside of this project The users in the group can only see users that are in the project
    Note: When a user in this group grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.
  5. Click Create.
The users in the group are now admin of the project. Click Modify administrator privileges to Edit the group's privileges or Remove the group completely.

Viewing a Project Group's Share Authorizations

To see user account's authorizations, select a user from any filtered list.
The group authorizations page shows the group name and its group type in the project. The group type is determined by how the group has access to this project. Account types include:
  • Project Administrator Group: The group is an admin group of the project or an admin group of a project in the project
  • Project Group: The group is authorized to a project or share in the project

The group authorizations page also shows the group's permissions for this project in the Project Authorizations table and the group's share authorizations in the Share Authorizations table.

The Project Authorizations table displays all the authorizations this group has to this project (that is, direct through authorization to the group or indirectly through membership of an authorized group), as well as the project permissions for each authorization. The table also shows the groups' effective permissions; if the group has multiple authorizations, the effective permissions are the highest level permissions given the group. Click on an authorization to change the content permissions for that authorization. For more information on content permissions, see Shares Terms and Concepts.

The Share Authorizations table displays all the shares the group is authorized to and the group's share permissions. Click on a share to see this group's authorizations for that share.