Managing Teams in a Project

Note: You must be a system admin, an organization admin, or a project admin to perform these operations.
You can manage teams in a project from the Teams tab in a project's Settings page. Teams are divided into two categories: available teams or authorized teams.
  • Available Teams: Available teams are teams that a project admin can directly authorize to a share in the organization.
  • Authorized Teams: Authorized teams are teams that are part of a project through being an admin or through having authorization to this project or a group or share of the project.
You can filter authorized teams into four categories:
Filter Description
All All teams of the project, including:
  • Teams that are authorized to the project
  • Admins of the project
  • Teams that are authorized to a share in the organization
Admins Teams who are admins of the project
Authorized Teams that are authorized to the project with specified content permissions
Through Shares Teams that are authorized to a share in the project

Make a Team Available to the Project

An available team is a team that a project admin can directly authorize to a share in the project.
  1. Click the Available Teams link and click click Add.
  2. Select a team from the list of teams. You are redirected to the team's authorizations page.
  3. Click Grant availability > Create.
The team is now available to the project. To remove this team from the available teams list, click Revoke availability.

Authorize a Team to the Project

An authorized team is a team that has specific content permissions for the project.
  1. Select the Authorized filter and click Authorize.
  2. Select a team from the list. You are redirected to the team authorizations page.
  3. Click Grant authorization and set content permissions for the team.

    You can give the following permissions:

    • Delete
    • Download
    • Make Folder
    • Rename
    • Upload
    • View

    For more information on content permissions, see Shares Terms and Concepts.

  4. Click Create.
The team is now authorized to the project. Click Modify authorization to Edit the team's content permissions or Remove the team completely.

Make a Team an Admin of the Project

A project admin is a user account that has been given admin rights to a project. Shares system admins and organization admins can assign project admin rights to a user account by enabling the user's privilages within that project’s settings.
  1. Select the Admins filter and click Authorize.
  2. Select a team from the list. You are directed to the team's authorizations page.
  3. Click Grant administrator privileges.
  4. Specify admin privileges:
    Note: If you are a project admin and you have "see all" privileges enabled for nodes or users, you can specify "see all" privileges for users you are authorizing as admins as long as you have privileges for that type.
    Option No Yes
    Can see all nodes The users in the team can see all nodes in the system, including nodes outside of this project The users in the team can only see nodes that are in the project
    Note: When users of this team grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group
    Can see all users The users in the team can see all users in the system, including users outside of this project The users in the team can only see users that are in the project
    Note: When users of this team grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group
  5. Click Create.
The team is now an admin of the project. Click Modify administrator privileges to Edit the admin team's privileges or Remove the team completely.

Viewing a Team's Project Authorizations

To see team account's authorizations, select a team from any filtered list.
The team authorizations page shows the the team's permissions for this project in the Project Authorizations table and the team's share authorizations in the Share Authorizations table.

The Project Authorizations table displays all the authorizations this team has to this project (that is, direct through authorization to the project or indirectly through membership of an authorized group), as well as the project permissions for each authorization. The table also shows the teams' effective permissions; if the team has multiple authorizations, the effective permissions are the highest level permissions given the team. Click on an authorization to change the content permissions for that authorization. For more information on content permissions, see Shares Terms and Concepts.

The Share Authorizations table displays all the shares the team is authorized to and the team's share permissions. Click on a share to see this team's authorizations for that share.