Managing Users in a Project

Note: You must be a system admin, an organization admin, or a project admin to perform these operations.

You can manage users in a project from the Users tab in a project's Settings page. Users are divided into two categories: available users or authorized users.

Available Users: Available users are users that a project admin can directly authorize to a share in the organization.
Authorized Users: Authorized users are users that are part of a project through being an admin or through having authorization to this project or a group or share of the project.

You can filter authorized users into six categories:

Filter	Description
All	All users of the project, including: Users that are authorized to the project Admins of the project Users that are part of a group or team that is authorized to the organization Users that are authorized to a share in the organization
Admins	Users who are admins of the project
Authorized	Users that are authorized to the project with specified content permissions
Through Groups	Users that are part of a group that is authorized to the project
Through Teams	Users that are part of a team that is authorized to the project
Through Shares	Users that are authorized to a share in the project

Make a User Available to the Project

An available user is a user that a project admin can directly authorize to a share in the project. If you are a project admin with "see all" privileges enabled for users, you can make users outside of the organization available to other project admins in this organization. If you do not have "see all" privileges, you are not able to add other users to the Available Users list.

Click the Available Users link and click click Add.
Select a user from the list of users. You are redirected to the user account's authorizations page.
Click Grant availability > Create.

The user is now available to the project. To remove this user from the available users list, click Revoke availability.

Authorize a User to the Project

An authorized user is a user that has specific content permissions for the project.

Select the Authorized filter and click Authorize.
Select a user from the list. You are redirected to the user account's authorizations page.
Click Grant authorization and set content permissions for the account.
You can give the following permissions:
- Delete
- Download
- Make Folder
- Rename
- Upload
- View
For more information on content permissions, see Shares Terms and Concepts.
Click Create.

The user is now authorized to the project. Click Modify authorization to Edit the user's content permissions or Remove the user completely.

Make a User an Admin of the Project

A project admin is a user account that has been given admin rights to a project. Shares system admins and organization admins can assign project admin rights to a user account by enabling the user's privilages within that project’s settings.

Select the Admins filter and click Authorize.
Select a user from the list. You are directed to the user account's authorizations page.
Click Grant administrator privileges.

Specify admin privileges:

Note: If you are a project admin and you have "see all" privileges enabled for nodes or users, you can specify "see all" privileges for users you are authorizing as admins as long as you have privileges for that type.

Option	No	Yes
Can see all nodes	This admin user can see all nodes in the system, including nodes outside of this project	This admin user can only see nodes that are in the project Note: When this user grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.
Can see all users	This admin user can see all users in the system, including users outside of this project	This admin user can only see users that are in the project Note: When this user grants other users or groups administrator privileges, this user can also specify "see all" privileges for that user or group.

Click Create.

The user is now an admin of the project. Click Modify administrator privileges to Edit the admin user's privileges or Remove the user completely.

Viewing a User's Project Authorizations

To see user account's authorizations, select a user from any filtered list.

The user authorizations page shows the account username and its account type in the project. The account type is determined by how the user has access to this project. Account types include:

Project Administrator: The user account is an admin of the organization or a share in the organization
Project User: The user account is authorized to share in the organization

The user authorizations page also shows the user's permissions for this project in the Project Authorizations table and the user's share authorizations in the Share Authorizations table.

The Project Authorizations table displays all the authorizations this user has to this project (that is, direct through authorization to the project or indirectly through membership of an authorized group), as well as the project permissions for each authorization. The table also shows the users' effective permissions; if the user has multiple authorizations, the effective permissions are the highest level permissions given the user. Click on an authorization to change the content permissions for that authorization. For more information on content permissions, see Shares Terms and Concepts.

The Share Authorizations table displays all the shares the user is authorized to and the user's share permissions. Click on a share to see this user's authorizations for that share.